REMINDERS FROM THE PTSA TREASURER
HELPFUL INFORMATION
- All PTSA checks must be signed by two people.
- At least 5 days are needed for checks to be cut, signed, and processed.
- Reimbursement/Check Request Forms are located on the Julia Landon PTSA website
- https://julialandonptsa.weebly.com/executive-board-documents.html)
- If having food delivered to the school, please remember to add a 10% tip and build that into your budget!
REIMBURSEMENTS To successfully be reimbursed please do the following:
- Ensure it is within the budget of your committee – please get preapproval from the committee chair – anything purchased over budget will not be able to be reimbursed. Please remember to include an appropriate tip for food deliveries, set-ups, entertainment (typically 10%). The tip must be factored into the committee budget.
- Attach detailed receipts to a JLCP Reimbursement/Check Request Form.
- SIGN the form before submitting.
- Please do not turn in receipts with personal items on the receipt (ie, if purchasing FSA snacks at COSTCO, please run two separate transactions….one for the PTSA items and one for your personal items). This makes it easier for you, the treasurer, and the auditors at the end of the school year.
- NO GIFT CARDS can be purchased to distribute.
- Please leave reimbursement forms with all receipts attached in the front office PTSA drawer. Text Jami Bueker (904-333-6825) to let her know you left the form in the drawer! Or, leave at my house 939 Old Grove Manor.
CHECK REQUESTS To successfully receive a check request please do the following:
- Ensure it is within the budget of your committee before requesting a check. Please remember to include an appropriate tip for food deliveries, set-ups, entertainment (typically 10%). The tip must be factored into the committee budget.
- Attach a detailed invoice to a JLCP Reimbursement/Check Request Form. Write on the invoice the tip amount, if applicable, and include that in the check request amount.
- SIGN the form before submitting.
- Please leave check request forms with all invoices attached in the front office PTSA drawer. Text Jami Bueker (904-333-6825) to let her know you left the form in the drawer! Or, leave at my house 939 Old Grove Manor.
CASH DEPOSITS
- All cash deposits require two people to count the money and complete/sign the Deposit Count Form.
- Please leave the form and cash in an envelope in the locked mailbox slot in the front office. Text Jami Bueker (904-333-6825) to let her know you left the cash in the locked mail slot!
USE OF TAX EXEMPT FORM
- We are only permitted to use the tax exempt form with a vendor if we are paying for the item directly from the PTSA.
- If you are purchasing something and want to use the tax exempt form, please submit a check request form and Jami will cut the check in the vendor’s name and you can give it to the vendor.
IF RESELLING AN ITEM (ie class shirts) WE MUST PAY SALES TAX!!!!!
-
Current Year
-
2021 and earlier
-
Forms
<
>
jlcp_2022-2023_initial_budget.pdf | |
File Size: | 79 kb |
File Type: |
fpta___dcpta_audit_reports_jlcp_ptsa_2021-2022.pdf | |
File Size: | 1543 kb |
File Type: |
2020-2021_proposed_amended_budget.pdf | |
File Size: | 52 kb |
File Type: |
2020-2021_proposed_budget.pdf | |
File Size: | 140 kb |
File Type: |
2019-2020_year_end_budget_to_actual_report.pdf | |
File Size: | 573 kb |
File Type: |
2019-2020_annual_audit.pdf | |
File Size: | 345 kb |
File Type: |
jlcp_ptsa_reimbursement_form.pdf | |
File Size: | 7 kb |
File Type: |
deposit_count_form.pdf | |
File Size: | 82 kb |
File Type: |